As a governmental entity, the City is subject to the Open Records requirements of TPIA per Texas Government Code 552 Public Information.
- City Information is presumed to be open to public inspection and copying unless an exception to disclosure applies.
- In the normal course of conducting business, it is necessary for the City to provide public information to any requestor including residents, government officials, vendors and others
- It is the policy of the City to provide access to and copies of the City information maintained by the City as reasonably prompt as possible after a request is made, except where the requested information may be exempted from disclosure or a request for an Attorney General Ruling is made. City information not exempt from disclosure is available for inspection by the public during posted business hours, as provided by policy.
The City must respond to written requests within 10 business days or exceptions to disclosure are waived as a matter of law.
- A request for City information is considered received by the City when it is received in writing (including hand delivery, mail, email, fax, or physical delivery at the City Office).
- If the request is received via electronic mail or facsimile, the request must be made to the City Manager as the TPIA Response Officer or his/her designee to be considered a written request.
- If the written request is unclear, with the respect to the information or records being sought, the TPIA Response Officer, may ask the requestor to clarify the request.
- State Law prohibits the City’s TPIA Response Officer or any employee from asking a requestor the purpose or reason for the request.
Records Request Processing
- The City Manager as the TPIA Response Officer, in consultation with City’s legal counsel, may designate certain categories of information that may be released directly upon request by the public.
- After review and consultation with legal counsel, the TPIA Response Officer shall either (1) release the requested City Information to the requestor with statement for costs related to copying and preparation; or (2) refer the City Information request to legal counsel to determine through the Texas Attorney General’s Office if the requested City information is accepted from public disclosure.
Charges for Copying, Data assembly and Waiver of Charges for Requests Less than 10 Pages
- Pursuant to 1 TAC, Chapter 111, Subchapter C, the City incorporates by reference costs of copies of public information and all related charges, including such items as oversized paper, labor charges for programming, etc. Rule 111.63 as of August 23, 2005, is included by reference and Rule 111.70, Summary of Charges, and is included herein by reference. It is further provided that nay requests for copying 10 or fewer pages of standard 8 ½ x 11 paper shall be waived.